Photos attached to an activity log serve a different purpose to photos taken for personal memories. Evidence photos in an activity log help verify that the activity took place, demonstrate the conditions and location, and in some cases provide documentation of participant involvement that supports certifications or program reporting.
What Makes a Useful Evidence Photo
A photo of a mountain taken from a car park does not serve as evidence of the climb. Useful evidence photos show participants on the route or at the activity, the actual terrain and conditions encountered, specific locations or features referenced in the log, and any notable events worth documenting. A mix of overview shots and detail shots gives a more complete picture.
Photo and Privacy Considerations
When logging activities involving minors, particularly in youth programs, be careful about what photos you include in a log and where those photos are stored. Most youth programs have a media consent process. Photos included in a program record should comply with the consent provided. In LogsKeptSimple, evidence photos attached to a log are private to your account by default.
GPS Evidence
A GPS track attached to an activity log is strong evidence of the route taken, distance covered, and time spent on the activity. For certification purposes, a GPS track alongside a photo record is a compelling documentation package. The track shows where you went, the photos show what you did when you got there.
Attaching Photos in LogsKeptSimple
Photos can be uploaded directly to any activity log in LogsKeptSimple from the log view on the website. There is no limit on the number of photos per activity. Photos are stored against the specific activity log and are visible when you view that log. They are included when you generate a PDF report of the activity using the Log Wizard.
